Roundtable meetings

About roundtable meetings

R100 Roundtables

Responsible 100 facilitates frank discussions between businesses, NGOs, investors, academics, government officials and other expert or interested parties in roundtable meetings, under a version of the Chatham House rule, on a regular basis.

Our shared aim is to determine what POOR, OKAY, GOOD and EXCELLENT business practices are in respect of the chosen responsibility issue being examined. And, further, how this may change in the future.

Responsible 100 works hard to ensure all questions in its questionnaire are developed collaboratively. And further, that they are always as relevant, well-informed and up-to-date as possible. As such, each question (as well as the answering guidelines and scorecard which support it) is subject to ongoing revision and improvement.

Roundtable meetings are integral to this process and provide excellent opportunities to share and discuss the latest thinking, expertise and developments on and around the many important social, environmental and ethical issues which affect business and wider society. They also provide actors from a diverse range of organisations and backgrounds the opportunity to come together, gain fresh perspectives and insights, and learn from one another.

Before, during and after the meetings

Prior to roundtable meetings, Responsible 100 circulates the question chosen for development and discussion. It may also invite stakeholders to comment on and improve the question prior to sending it out to businesses to provide their answers.

Responsible 100 then receives and collates answers provided by participating businesses. Ideally, draft answers can be circulated a week prior to the meeting taking place to all those committed to attend. Usually, executives who have prepared those answers attend the meetings. (NB it is not obligatory that businesses provide draft answers in order to attend the meetings although it is strongly recommended.)

With reference to the available draft answers, meeting participants assess and critique the Responsible 100 question and its accompanying scorecard which defines POOR, OKAY, GOOD and EXCELLENT business practices.

Dialogue is focused and constructive because it always involves those who are actually responsible for managing the issue within the businesses (e.g. Head of IT, Head of Remuneration, Head of Tax, Head of Diversity and Inclusion) as well as CR, sustainability and communications personnel.

Discussions provide unique insight into which practices and policies meet current societal norms and public expectations, and what challenges and opportunities may exist for the identification and adoption of better business performance. The meetings also enable participants to build new relationships and determine if and how they may further collaborate in pursuing better practices.

After the meetings, Responsible 100 collates all the suggested changes to the question and scorecard mooted in the meeting and asks meeting participants, one final time, which they think should be actioned and which not. Finally, agreed changes are made and new versions of the question and scorecard are published.